Pan-Asian Voices for Equity – Minnesota

Community | Action | Justice

Bylaws (draft)

Last updated 1/17/12

NOTE


These bylaws, if used properly, may support Pan-Asian Voices for Equity – Minnesota (PAVE-MN)’s initiatives by creating clear processes through which PAVE-MN group action is legitimized.

In all matters, common fairness shall govern. These bylaws are meant to facilitate action by the Pan-Asian Voices for Equity – Minnesota (PAVE-MN) group, and should by no means be read strictly or legalistically. Please abide by the spirit of the law if it conflicts with the letter.

These bylaws may be altered to fit the changing needs of the organization by a majority vote of members.

ORGANIZATIONAL STRUCTURE

Steering committee: Composed of individuals interested in getting the group off the ground, but positions are temporary until procedures are finalized.

Board: Composed of individuals who are dedicated to the best interests of pan-Asian Minnesotans, and who are capable of facilitating group functions, as determined by the group both collectively and individually as members. No specific term, or term limits. Volunteer-basis. Two-thirds, or the nearest to two-thirds that proportions allow, of these board members shall self-identify as having pan-Asian heritage.

  • Duties may include but are not limited to: Scheduling meetings, organizing group responses to community issues and events, organizing voting, delegating planning work to group members, ensuring that deadlines are met, updating the listserv, budgeting (if necessary), creating and maintaining technological infrastructure to facilitate communication among group members

Members: Composed of self-identified pan-Asian individuals and allies who support the interests of pan-Asian Minnesotans, and who are currently on the listserv.

  • Duties may include but are not limited to: Anything on the board’s duty list

PROCESSES

Voting: Provides authority for action. When the potential for a group action arises (for instance, when the group might submit its name as a proponent or opponent of a public issue,) the group will vote on it and the majority will rule.

  • At a meeting: Voting may be done by ballot, by a show of hands, by audible “yea” or “nay,” or by any other method deemed satisfactory by those present
    • A quorum is met if all group members had at least a week’s notice of the meeting and 5 or more attend. If both those points are not met, there must be a re-vote at a later time when they are met, unless it is an emergency.
      • Example of emergency: There is a less-than-24-hour deadline and inaction by the group will be perceived as a real stance on an important issue.
  • Online: Voting may be done by any system deemed satisfactory by the member(s) organizing the initiative – including but not limited to email, shared drives,
    • A quorum is met if the members had at least 24 hours’ notice of the vote and 5 or more vote. If both those points are not met, there must be a re-vote at a later time when they are met, unless it is an emergency.
  • Abstentions do not count as either a “yea” or “nay” unless all those eligible to vote have been informed of that fact.

General Meetings: Whenever the board or a particular member feels one is necessary, and chooses to organize it.

Board Action: The board has general authority to conduct the administrative business of the group for the benefit of the group, without a group-wide vote on each action (for instance, event planning). The board may consult the general membership on such matters but is not required to do so. The board is required to solicit the opinion, and most likely bring the general membership to a vote, on substantive issues (for instance, the group’s named support of a CAAR initiative).

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One comment on “Bylaws (draft)

  1. Pingback: Reminder: Mini-summit this Saturday, Feb 4th, 2012 « mn apia

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